Spend a wonderful evening listening to my son’s first grade musical concert. The kids were fabulous, but so were the lyrics and songs they sang. As I listened, I could not help but think how many of their songs would apply to our project teams. Here are some:
All That I Can Be
Keep My Promises
Watch My Watch
Tidy Up Your Room
What is a Friend?
Send a Little Thank You Note
You Go First
Share a Smile
There's Good in Everyone
All That I Can Be
The traditional to-do list failed me. It’s time to change.
I’ve had it.
I will no longer maintain a to-do list in the traditional sense. Take a look at your to-do list. Do you ever get to the bottom of it? Those of you who do, you are super effective and I am sure you are very productive. For the majority of us it’s a loosing battle.
So I dropped maintaing a stand alone to-do list. My list of things to do are integrated into my calendar. As a result my calendar has gone crazy. I find I have no time left. And that brings a sense of priority and scheduling your work. If I get asked to do a task now, I flip open my calendar and there, I can tell the person exactly when I will work on this task. It makes my life easier, sets expectations with others and I am really really productive.
As project managers, we have too many lists to maintain – our personal to-do list, risk log, stakeholder list, project lists, and the dreaded issues log.
Please try this out, I urge you. Follow it religiously for a week and see the results for yourself. Think hard and long before you add anything else to your already looooooonnnnnng to-do list.
Step number 1: Schedule your current to-dos on your calendar. It will also force you to estimate the amount of time you think that task will take. Good luck.
“What the hell is project management anyway?”, is the title of a FastCompany recent article. Now FastCompany is a magazine for startups and entrepreneurs. I was glad to see a project management article in this magazine. With limited resources, fast moving teams and a passion for their service or product, start ups really need to effectively manage their projects.
In fact I have been lately thinking that programs are really a better way to think about our initiatives, but more about that in a later post.
I loved the analogy of a Swiss Army knife and MS Project. A good hammer, saw and screwdriver will work just fine. Read the entire article here.